RULES & REGULATIONS OF PARTICIPATION
- Participation : Application for participation is
to be made in the prescribed form. Approval of
participation and exhibits will be at the sole
discretion of ITPO.
- Minimum Space Booking : Minimum is 15
Sq. Mtrs. for Shell and 75 Sq. Mtrs. for Bare
Space.
- Catalogue Entry : Catalogue Entry is free.
- Payment Schedule : 50% advance payment
for booking of space with Application Form.
Full and final payment by 30th November 2008.If
the payment is not received by due date, the
allocated space will become void and made
available to other exhibitors. No refund will be
made on cancellation or reduction of space.
- Allocation of Space : Space allocation will be
done by ITPO on first-come-first served basis,
only on receipt of duly completed application form
along with 50% payment. Space will be allotted to
participants only. No subletting allowed.
Decision of ITPO will be final and binding.
- Possession of Space: Possession of Space
will be given only on receipt of full payment,
including licence fee, electricity and water charges
etc. Possession will be given 3 days before the
opening of the exhibition. Display will have to be
completed 2 days before opening of the
exhibition.
- Construction of Stand : The interior design
of the stand will have to be within the architectural
controls specified by ITPO. Interior design will
have to be approved by the Architect of ITPO
before undertaking actual construction.
Participants will not be allowed to use passages
inside the Hall or space outside the Hall for
construction and painting work of stand and for
storage of exhibits. ITPO has the right to levy
penalty in such cases or to recover damages.
Work regarding construction of stands will be
permitted only within the area allotted.
Use of any type of Loudspeakers or Musical
Instruments inside the stall, causing noise above
60 decibels (dB), which may cause annoyance to
other exhibitors/visitors, is strictly forbidden.
Participants will be responsible for removal of
waste material at least 24 hours before the
opening of the exhibition. Cleanliness and
maintenance of stand will be the responsibility of
the participants.
- Operation of Stand : No stand will be left
unattended during the exhibition. Staff of
participants must be present at least one hour
before opening of the exhibition. No activity which
in the opinion of ITPO amounts to nuisance or
annoyance will be caused by the participants.
ITPO shall have the right to take remedial action
in such cases.
Exhibits must not obstruct passages. Fire
extinguishers, cable terminals for phone
connection, outlets for electricity and water must
not be obstructed.
- Vacation of Space : Space will have to be
vacated within 2 days of the close of the
exhibition, failing which, participants will be
required to pay penalty as prescribed by ITPO
and ITPO will have the right to remove the exhibits
/ materials etc., of participants at the risk and cost
of participants. Storage of exhibits in the open
area will not be permitted after the closure of the
exhibition and will attract penal rent of Rs. 55/- per
Sq. Mtr. per day.
- Storage of Empty Cases : Empty cases will
not be allowed to be kept anywhere in Pragati
Maidan. These will have to be removed at least
24 hours before the opening of the exhibition,
failing which, ITPO will have the right to confiscate
them.
- Security : ITPO will make the general security
arrangements. However, participants will be
responsible for the security of their exhibits and
stall. They will make security arrangements of
their stalls through Security Agencies approved by
ITPO.
- Fire Prevention : Participants will keep and
maintain fire fighting equipment within their stalls
as per safety regulations.
- Insurance : Participants will insure their
exhibits, display material, against loss, damage,
theft, fire or any cause whatsoever. They will also
obtain 3rd Party insurance cover for construction
period, exhibition period and dismantling period.
